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Page 1 of 6

Champs24 Entry

ENTRY DETAILS

JAPFEST
FRIDAY 15TH NOVEMBER
LEVELS RACEWAY

South Island's Japfest is open to all Rotary powered vehicles as well as pre 2000's Japanese vehicles. 
Featuring Cruising, Roll Racing, Drifting and Hard Park.

SHOW & SHINE 
SATURDAY 16TH NOVEMBER
AORANGI STADIUM

Indoor Space: Standard car size - Fits 1 vehicle with 1-2 sides of the vehicle showing.

VIP Space: 3mx5m - Ideal for displays with 3-4 sides of the vehicle showing.

Indoor Show Setup is on Friday from 2pm to 7pm

Outdoor Show: Standard Car Park size.

Outdoor Show Setup is on Saturday morning from 7:30am to 8:30am.

ULTIMATE TRACK DAY
SUNDAY 17TH NOVEMBER
LEVELS RACEWAY

FULL TRACK: Includes all sessions. Sessions include Cruising, Roll Racing, Burnouts, and Drifting. You'll also be up for Hard Park awards.

BURNOUTS: Access to our Burnout Competition only. You'll also be up for Show & Shine awards.

DB DRAGS/SOUND OFF: Minimum of 10 vehicles required.

ENTER JAPFEST:

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ENTER SHOW:

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ENTER TRACK:

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Entering Japfest or the Ultimate Track Day? Let us know which sessions you intend to take part in!

You can change these on the day, however this is to give us an indication for the weekend schedule.

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Final design may change.

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LATE FEES: EARLY BIRD ENTRIES HAVE NOW CLOSED! Now showing standard online pricing. An additional $35 fee will be added to late entries made on the day (if not sold out prior).

ENTRANT DETAILS

This is the details of the person driving or entering the vehicle on the day as shown on your drivers licence. If you're entering on behalf of someone else, please make sure it has their correct driver details.
ENTRIES ARE NOT TRANSFERABLE.

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E.G AB123456 as shown on your Drivers Licence. You need a valid FULL licence to drive at Japfest and/or our Ultimate Track Day.

EMERGENCY CONTACT DETAILS

This must be someone who will not be inside the vehicle with you at the event.

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VEHICLE DETAILS

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This will be uploaded to our Facebook Entrant Album. Please ensure file sizes are under 10mb. Use a different photo if you keep getting errors.

TRACK SAFETY CHECKLIST

SKIP THIS PAGE IF YOU ARE A SHOW ONLY ENTRANT.

Safety Checklist

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TERMS AND CONDITIONS OF ENTRY

TRACK ENTRY TERMS AND CONDITIONS

1). All vehicles are required to be at the venue and complete your registration and safety check by this time or you will miss out on getting your vehicle on the track. No refunds will be made.

2). When you arrive at registration, please have your valid driver licence ready.

3). All tow vehicles must be parked so they do not interfere with the operation of the pits. If you are asked to park in a certain area, please do so.

4). Please ensure that you and your crew have your wristbands on at all times.

5). You are under the control of the officials at all times. If you do not obey instructions, you will get one warning. A second offence will end your day and you will be asked to leave with no refund of entry.

6). All track drivers must hold a FULL licence.

WOF or Registration is not needed, however preferred. If you are bringing a non-wof or registered car, please ensure it’s on a trailer when arriving at the venue for your own safety and to avoid being pulled over on the roads. Licences must be valid at the time of the event (e.g. not disqualified, expired etc).

Your car must pass the Safety Check check to be allowed on the track. No exceptions or refunds if your car fails to meet the criteria. The scrutineers decision is final. You (the driver) must take your car and drivers Licence to the safety check bay in the allocated time. It is the drivers responsibility to ensure your vehicle is properly prepared for the event (please see Safety Check page for more details). 

Although we may have passed your car at the safety check, it is ultimately your responsibility that your car is safe to drive. Inbetween each session, we recommend you check things over such as tyre condition, no loose body panels, battery clamp is secure, brakes feel firm, fuel cap is on etc. Your ride - your responsibility.

Vehicles are preferred to have a minimum third party insurance with motorsport insurance for this event. You will be personally responsible for all costs and damage associated with injuries or damages done by you or your passengers in the event of an accident. Premier Events, Levels Raceway and the promoters accept no responsibility for any damage, theft, or loose over the weekend.

Premier Events has zero tolerance for drivers drinking while the track is open. Random breath tests may take place over the weekend, and any driver with a blood alcohol reading of over 0.00 may have their Driver Pass removed.

All drivers are required to wear enclosed shoes while on the track. Please see the safety checklist above to ensure you arrive with the correct gear required for each session.

All drivers are to follow instructions from Premier Events or Levels Raceway staff.

4 & Rotary South Island Champs will go ahead, rain or shine. The event will not be postponed or cancelled due to weather. Only the Night Drags is weather dependant.

All drivers and passengers must have your correct wristbands on at all times. These are waterproof and may not be removed over the weekend. If security or staff notice wristbands have been tampered with, you will be removed from the venue, or be made to purchase another one. If your wristband is removed due to misbehaviour around the venue, no refunds or exchanges are given.

Driver passes cannot be transferred, resold etc. Drivers are welcome to bring a different vehicle through registration if their original vehicle is unable to make it (see below for fees), however Drivers Licences must match what has been entered online to be eligible to pick up your drivers wristband. Entrants are not allowed to swap or transfer competitor stickers to other vehicles. If caught, you will be asked to leave the event without any refunds and receive a lifetime ban from Premier Events. If you have swapped your sticker to someone elses vehicle, both parties will be banned. Spot checks will be done throughout the weekend and vehicles will be checked against the registered information (Rego, Year, Make, Model and colour).

Passengers must sign and indemnity form and pay the fee for their passenger wristband before attempting to get in a car. The Driver may not get on the track unless all passengers have correct wristbands. Passengers 17 or under will need a Parent or Guardian to sign the indemnity in order to get a passenger wristband. Please drive to the conditions and it is the drivers responsibility to ensure passengers feel safe and secure throughout the trip. Please return to the pits as soon as possible if requested by your passengers.

One driver and vehicle per entrant only. If your mate wants to have a drive, can pay on the day to be a second driver. This will enable them to drive your car. If you want to bring two cars along, you will need to register both cars separately.

Any damage caused to any property must be paid for. This includes but is not limited to Walls, Barriers, Fences, Signage, Equipment as well as fluid drop materials. Staff have the right to detain the vehicle/s in question as collateral until full payment has been made and/or the cost of clearing/cleaning will be passed on to the competitor. Drivers are responsible for their actions on and off the track. Police may be involved if required.

Any violent or antisocial behaviour by anyone inside the venue will not be tolerated. This will result in your wristbands being removed and being escorted out of the venue by security, and reported to the police if necessary with no refunds.

Any person caught driving or attempting to drive a vehicle on the track without the correct wristband or stickers will cause the vehicle owner to loose their track access for the weekend, and stickers will be removed. We may issue lifetime bans to our events as well. Participants are responsible for your own and passengers actions/behaviours.

I, the undersigned, hereby confirm and warrant and agree to be bound by the following terms and conditions in favour, and for the benefit of, Premier Events and Levels Raceway:

1.                 I have not consumed any alcohol or other drugs or substances which may affect my ability to drive, for the period of twelve (12) hours before signing this indemnity form.

2.                 I will comply with the Occupational Safety and Health Regulations provided to me by Premier Events and/or Levels Raceway at all times.

3.                 I will at all times comply with the instructions of the Premier Events and/or Levels Raceway employees and agents.

4.                 I will exercise all due care and will at all times comply with the Safety Regulations of Levels Raceway.

5.                 I understand that the Levels Raceway Manager or any of their employees or agents may terminate and prohibit my access to the facility if I breach any of the terms in this indemnity form.

6.                 I will be responsible for and will pay to make good any damage I may cause, whether deliberately or otherwise, to any property of Premier Events and/or Levels Raceway.

7.                 I will not hold Premier Events and/or Levels Raceway responsible for any damage, injury or death caused by mechanical failure or otherwise of any vehicle supplied by those parties, whether directly or through a sub-contractor, or due to the state of Levels Raceway.

8.                 I understand that in consideration of Premier Events and Levels Raceway granting me permission to use Levels Raceway, I warrant all of the above and will indemnify Premier Events and Levels Raceway and together with their employees, directors, officials, representatives and agents from and against all actions, claims, costs, expenses and demands in respect of death, injury, loss or damage to person or property however caused, arising out of or in connection with my use of a vehicle on Levels Raceway including claims by third parties, notwithstanding that such claims may have been contributed to by the fault or negligence of Premier Events and/or Levels Raceway.

SHOW ENTRY TERMS AND CONDITIONS

Requirements for Show:
WOF or Reg aren't required, however 3rd Party insurance is preferred as 4 & Rotary Promotions 2006 Ltd takes no liability for any damages or loss at the event.

Conditions of Show Entry:
All vehicles must be in a reasonable condition including neat and tidy presentation. We reserve the right to refuse vehicle entry if vehicle is not up to standard. Vehicles entered in the show are not permitted to start their engines or leave the halls until the event is closed. Keys must not be left in vehicle, however vehicles should be left unlocked if you'd like your interior judged. Entrants must accept directions and decisions from all event officials, management, judges & fire wardens. No correspondence will be entered into. Judges decisions are final. Failure to comply with the conditions of entry will result in dismissal from the event and all entry entitlement canceled. No refund will be given.

Behaviour: All entrants must conduct themselves in a civil and well-behaved manner at all times.

4 & Rotary Promotions 2006 LTD reserves the right to refuse entry. Security will be in force all weekend and the police will be notified of the event. 4 & Rotary Promotions 2006 LTD officials reserve the right to discipline or disqualify any person/s who behave in an irresponsible manner. Any person/s may be held responsible for any damage to property fittings/surroundings (This includes fluid spills). Entrants are not permitted to conduct any business activity including buying/selling transactions, the display or distribution of promotional materials e.g. business cards, brochures, banners, for sale or company/promotional signs. The organisers (4 & Rotary Promotions 2006 LTD) will not be held liable for any loss, theft or damage to property, vehicle or persons resulting from the attendance of the event. The organisers (4 & Rotary Promotions 2006 LTD) have the right to deny access to any vehicle or persons into the event if they fail to comply to the conditions of entry. The organisers (4 & Rotary Promotions 2006 Ltd) reserve the right to add or delete trophy categories or alter judging to suit each event, as they see fit. A full list of categories will be sent to each entrant in the show prior to the event.

Advertising release:
As a condition of entry, each entrant for themselves, as agent for accompanying adult and as parent or guardian for an
accompanying child, grant the event promoter, 4 & Rotary Promotions 2006 LTD, the exclusive right to photograph, video or film, or portrayal without names or credits as the event promoter may in their absolute discretion think fit.

REFUNDS:

If you can no longer make the event and you'd like a refund, reply to your confirmed entrnat email and include your account details for us to process your refund.

  • Cancellations made least 7 days prior to the event will result in a $60 admin fee and your entry will be refunded. Please add your account details when replying to your confirmed competitor email.
  • Cancellations made between 7 and 5 days before the event will result in a $60 admin fee and your entry will be transferred to the following years event.
  • Cancellations made 5 days up until the day before the show will result in a $100 admin fee and the remaining funds will be transferred to the following years events. This is to cover your event packs, stickers and documentation which has already been lodged by this point.

Any no shows to the event or emailing afterwards will forfeit your entry. No refunds or transfers will be made.

There are no refunds for:

  • No shows to the event - if you do not turn up to registration, or miss registration hours then your entry is forfeit.
  • Issues beyond Premier Events control (such as less track time due to morning fog, oil downs etc).
  • If you only intend to take part in one day
  • If you only intend to participate in one type of session and that time is cut short. Our events are designed around entering multiple types or sessions throughout the day and giving everything a go.
  • If you can only turn up one day, or your vehicle breaks on the first day of the event. It is your responsibility to ensure your vehicle is up to the task. We understand these things can happen, so if you attend one day and your vehicle breaks, there's an option to bring a second vehicle the next day, however there is a $100 admin fee involved to re-register the new vehicle.
  • If your vehicle does not pass our safety check - it is your responsibility to ensure your vehicle is up to scratch.
  • If you do not bring the correct safety gear.

Chrome is a multi-day festival with a wide variety of sessions and activities. To get your moneys worth, we encourage you to take part in multiple types of sessions throughout the weekend, as track time is not guaranteed for only one specific type of session (e.g. drifting only). Same goes if you only intend to attend one day - it's a multi day event.

CHANGE OF VEHICLE:

If you need to change the Vehicle OR Driver for any reason, you can do so by letting our team know on the day at Registration and pay the $60 admin fee (in cash).

You CANNOT change both the DRIVER and VEHICLE! This will need to be a separate entry.

If you have entered Friday/Saturday and your vehicle breaks during the day, you may bring a different vehicle the following day, however you will need to pay the $100 admin fee (in cash) to enter another vehicle. This fee is to cover your new safety check, registration, event packs, stickers and documentation. Alternatively, you can use your Drivers Wristband to view the event as a spectator, or drive any other registered vehicles.

DO NOT TRANSFER STICKERS TO ANOTHER VEHICLE! If you are caught doing so, you will get a lifetime event ban for any drivers/vehicles involved.

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PAYMENT DETAILS

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BANK TRANSFER:
Payments are to be made to "Premier Events"
Account Number: 03 0179 0294140 002

Please use your Plate as a Reference and Last Name as the Particulars.
If you have no plate, just use your last name.
Payments are to be made within two working days from submitting this form. 

AFTERPAY:
You will receive an email with a Prowear link as soon as you submit this entry form. Once your Afterpay payment has been confirmed, we will confirm your entry. Please ensure your name shown here matches that on your Prowear order. There is a 4% surcharge to cover transaction fees.